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How to link an Entity to an Owner

🔗 How to Link an Entity to an Owner in Asora

Linking an entity to an owner in Asora is how you represent economic ownership in your client’s structure. This workflow reflects the real-world relationship where an entity (like a trust, partnership, or company) issues ownership units (like private shares), and a person holds those units.

This link enables:

  • Accurate ownership reporting and look-through visibility.

  • NAV-based valuation to flow from the entity to the owner.

  • Full transparency into how assets roll up under a person’s profile.

The process is completed in three clear steps, using Assets as the bridge between People and Entities.

✅ Step 1: Create an Asset and Assign the Owner

The first step is to create an asset that represents ownership units (e.g., shares) and assign the owner.

 

Instructions:

  1. Click the blue + icon and select “Asset”.

  2. In the form, populate the following required fields:

Field Required Input
Category Stock
Subcategory Private Shares
Asset Type Unitized Asset
Ownership Select the Person who owns the shares
Deal Status Owned
Units / Value Enter the number of shares (e.g., 100)
Price Source Formula
Price Method Nav

  1. Click “Create Asset” to save.

🧠 This step defines who owns what and enables NAV-based valuation to flow from the entity later.

✅ Step 2: Assign the Issuing Entity to the Asset

Now, you’ll define who issued the ownership units by linking the asset to the entity.

 

Instructions:

  1. Search for and open the Asset created in Step 1.

  2. Go to the Details tab of the asset profile.

  3. Click “Edit”.

  4. In the Issuing Entity field, select the entity (e.g., Green Trust).

  5. Click “Save”.

🧠 This step defines the other half of the link — showing which Entity issued the asset that the person owns.

✅ Step 3: Set Custody Dates and Units Outstanding

The final step in linking an Entity to an Owner is establishing the Custody Dates and defining the total Units Issued by the Entity. This step completes the ownership relationship and calculates the ownership percentage based on how many units the Owner holds relative to the total issued.

 

Instructions:

  1. Navigate to the Entity Record

    • Use the search bar or in Datahub to find and open the Entity (e.g., Green Trust).

  2. Open the “Interest” or “Cap Table” Tab

    • The tab name varies based on entity type:

      • Trusts and partnerships typically use Interest

      • Companies typically use Cap Table

  3. Click the Ellipsis (⋮) in the Top-Right

    • In the upper-right corner of the tab, click the three-dot menu (⋮).

    • Select “Edit”

  4. Enter the Custody Date (Shares Issuance Date)

    • Use the calendar selector to choose the date shares were issued to the Owner.

    • Click the blue “Add” button — this creates a new row in the table.

  5. Link the Asset and Define Units Issued
    In the new row:

    Field What to Enter
    Name Start typing the name of the Asset created in Step 1. Select it from the list.
    Units Enter the total number of units issued by the Entity (e.g., 1).

    Example: If Hetty Green holds 1 unit and the Entity has issued 1 total unit, she owns 100%.

  6. Click “Save”

    • Once the details are entered, click “Save” to confirm and finalize the relationship.

🧠 Why This Step Matters

This step records the formal issuance of shares from the Entity to the Owner.
It determines:

  • When the ownership started

  • How many units are in circulation

  • How ownership percentage is calculated and displayed throughout the platform

🎯 End Result

Once these three steps are complete:

  • The Person holds an asset.

  • The Asset is issued by an Entity.

  • The Entity knows when and how many units were issued — creating a complete, trackable ownership relationship.

💡 Tips & Best Practices

  • Follow the sequence: The workflow must be followed in order — create the asset first, assign the issuing entity second, and define the custody details last. Skipping steps or doing them out of order can break the ownership structure.

  • Use precise naming: Be consistent with how you name assets, especially private shares. This ensures they can be easily selected when linking in the Cap Table or Interest tab.

  • Set the Price Source and Method: For ownership structures to correctly inherit value from the Entity, always set the Price Source to “Formula” and Price Method to “Nav” when creating the asset.

  • Understand Units vs. Ownership: The number of units a person holds compared to the total units issued by the entity directly determines their ownership percentage.